{"id":1581,"date":"2026-07-25T15:23:09","date_gmt":"2026-07-25T09:53:09","guid":{"rendered":"https:\/\/www.editage.com\/blog\/?p=1581"},"modified":"2026-07-25T22:50:57","modified_gmt":"2026-07-25T17:20:57","slug":"how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations","status":"publish","type":"post","link":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/","title":{"rendered":"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations"},"content":{"rendered":"<p><strong>Key Takeaways:<\/strong><\/p>\n<ul>\n<li>Most journals and universities now require an AI disclosure statement whenever generative AI is used in research, writing, or editing.<\/li>\n<li>The exact format varies by style guide and publisher, but most statements name the tool, describe its use, and confirm human review.<\/li>\n<li>Dissertations, theses, original research articles, literature reviews, and perspective or commentary pieces each carry slightly different disclosure expectations.<\/li>\n<li>Clear, specific disclosure protects authors from later allegations of undisclosed AI use, misattributed authorship, or plagiarism.<\/li>\n<\/ul>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Glossary_of_Key_Terms\" >Glossary of Key Terms<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#What_Is_an_AI_Disclosure_Statement\" >What Is an AI Disclosure Statement?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Why_Do_Journals_and_Universities_Require_AI_Disclosure\" >Why Do Journals and Universities Require AI Disclosure?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Key_Elements_of_an_AI_Disclosure_Statement\" >Key Elements of an AI Disclosure Statement<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#AI_Disclosure_Statement_Format_by_Style_Guide\" >AI Disclosure Statement Format by Style Guide<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#APA_Style_7th_Edition\" >APA Style, 7th Edition<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#MLA_Style_9th_Edition\" >MLA Style, 9th Edition<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Chicago_Style\" >Chicago Style<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Journal-Specific_Guidelines\" >Journal-Specific Guidelines<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Generative_AI_Policies_and_Disclosures_Required_Across_Top_Journals_and_Publishers\" >Generative AI Policies and Disclosures Required Across Top Journals and Publishers<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Where_do_I_disclose_AI_use\" >Where do I disclose AI use?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Do_publishers_and_journals_allow_AI_for_images\" >Do publishers and journals allow AI for images?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Do_publishers_and_journals_allow_AI_in_peer_review\" >Do publishers and journals allow AI in peer review?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Common_Use_Cases_for_AI_in_Academic_Writing\" >Common Use Cases for AI in Academic Writing<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Literature_Search_and_Screening\" >Literature Search and Screening<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Data_Analysis_and_Statistical_Support\" >Data Analysis and Statistical Support<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Editing_and_Language_Polishing\" >Editing and Language Polishing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Drafting_and_Idea_Generation\" >Drafting and Idea Generation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Coding_and_Data_Visualization\" >Coding and Data Visualization<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#AI_Disclosure_Examples_by_Type_of_Academic_Writing\" >AI Disclosure Examples by Type of Academic Writing<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Dissertations_and_Theses\" >Dissertations and Theses<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Example\" >Example<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Original_Research_Articles\" >Original Research Articles<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Example-2\" >Example<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Literature_Review_Articles\" >Literature Review Articles<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Example-3\" >Example<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Perspective_and_Commentary_Articles\" >Perspective and Commentary Articles<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Example-4\" >Example<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Where_Should_the_AI_Disclosure_Statement_Go_in_a_Manuscript\" >Where Should the AI Disclosure Statement Go in a Manuscript?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#What_Should_You_Avoid_in_an_AI_Disclosure_Statement\" >What Should You Avoid in an AI Disclosure Statement?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Sample_AI_Disclosure_Statement_Templates\" >Sample AI Disclosure Statement Templates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Checklist_Before_Submission\" >Checklist Before Submission<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Can_I_use_ChatGPT_to_write_my_dissertation_and_still_disclose_it_properly\" >Can I use ChatGPT to write my dissertation and still disclose it properly?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Do_I_need_to_disclose_Grammarly_or_spelling-check_tools_as_AI_use\" >Do I need to disclose Grammarly or spelling-check tools as AI use?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#What_happens_if_I_dont_disclose_AI_use_in_a_journal_submission\" >What happens if I don&#8217;t disclose AI use in a journal submission?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Can_AI_be_listed_as_a_co-author_in_academic_papers\" >Can AI be listed as a co-author in academic papers?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#How_do_I_write_an_AI_disclosure_statement_for_a_literature_review\" >How do I write an AI disclosure statement for a literature review?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#What_is_the_difference_between_AI_disclosure_and_plagiarism_disclosure\" >What is the difference between AI disclosure and plagiarism disclosure?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#Do_all_journals_have_the_same_AI_disclosure_policy\" >Do all journals have the same AI disclosure policy?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Glossary_of_Key_Terms\"><\/span>Glossary of Key Terms<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<table width=\"633\">\n<thead>\n<tr>\n<td width=\"173\"><strong>Term<\/strong><\/td>\n<td width=\"460\">Definition<\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td width=\"173\">AI disclosure statement<\/td>\n<td width=\"460\">A short, written statement in a manuscript that names any generative AI tool used and describes how it was used.<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">Generative AI<\/td>\n<td width=\"460\">Software that produces new text, images, or code in response to a prompt, such as ChatGPT, Claude, or Gemini.<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">Large language model (LLM)<\/td>\n<td width=\"460\">A type of generative AI trained on large amounts of text to predict and generate human-like language.<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">AI-assisted editing<\/td>\n<td width=\"460\">Use of a tool to check <a href=\"https:\/\/www.editage.com\/blog\/common-grammar-mistakes\/\" target=\"_blank\" rel=\"noopener\">grammar<\/a>, spelling, clarity, or style, without generating new ideas or content.<\/td>\n<\/tr>\n<tr>\n<td width=\"173\"><a href=\"https:\/\/researcher.life\/blog\/article\/authorship-in-research\/\">Authorship<\/a><\/td>\n<td width=\"460\">Formal credit for creating a work; most publishers state that AI tools cannot be listed as authors.<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">COPE<\/td>\n<td width=\"460\">Committee on Publication Ethics, a body that issues guidance on research integrity, including AI use.<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">Prompt<\/td>\n<td width=\"460\">The instruction or question a user types into an AI tool to generate a response.<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">Human oversight<\/td>\n<td width=\"460\">Review and verification of AI-generated content by a human author before it is used or published.<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">Plagiarism<\/td>\n<td width=\"460\">Presenting someone else&#8217;s, or an AI tool&#8217;s, words or ideas as one&#8217;s own without proper credit.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_Is_an_AI_Disclosure_Statement\"><\/span>What Is an AI Disclosure Statement?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>An AI disclosure statement is a short, written note in a <a href=\"https:\/\/www.editage.com\/blog\/how-to-write-a-good-research-paper\/\">research paper<\/a> that names any generative AI tool used, describes how it was used, and confirms that a human author reviewed the output. It appears in <a href=\"https:\/\/www.editage.com\/blog\/what-is-a-dissertation-best-practices\/\">dissertations<\/a>, <a href=\"https:\/\/www.editage.com\/blog\/how-to-publish-research-paper-in-international-journal\/\">journal articles<\/a>, and other academic documents.<\/p>\n<p>Most disclosure statements answer four questions: which tool was used, for what task, to what extent, and who verified the result. Some journals provide a fixed template, while others allow free-text wording as long as these points are covered.<\/p>\n<ul>\n<li>Names the specific AI tool and, where relevant, its version number<\/li>\n<li>States the task the tool performed, such as editing or code drafting<\/li>\n<li>Confirms the extent of use, from a single check to substantial drafting<\/li>\n<li>Includes a statement that a human author verified the output<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Why_Do_Journals_and_Universities_Require_AI_Disclosure\"><\/span>Why Do Journals and Universities Require AI Disclosure?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Journals and universities require disclosure to protect research integrity, credit authorship accurately, and let readers judge how much of the text or analysis came from a tool rather than a human. Undisclosed use can be treated as a form of misconduct.<\/p>\n<ul>\n<li>Transparency: readers and reviewers can judge the reliability of AI-assisted content<\/li>\n<li>Authorship accountability: only humans can be listed as authors and held responsible<\/li>\n<li>Accuracy checks: AI tools can generate incorrect facts, citations, or code<\/li>\n<li>Plagiarism prevention: disclosure separates AI-generated text from original human work<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Key_Elements_of_an_AI_Disclosure_Statement\"><\/span>Key Elements of an AI Disclosure Statement<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A complete disclosure statement is brief, usually 2 to 4 sentences, and covers the same core elements regardless of discipline. Missing any of these elements is the most common reason editors send disclosure statements back for revision.<\/p>\n<ul>\n<li>Tool name, developer, and version or release date<\/li>\n<li>Specific task performed, such as literature screening or grammar editing<\/li>\n<li>Scope of use, for example one section versus the entire manuscript<\/li>\n<li>A verification statement confirming human review of all AI output<\/li>\n<li>Placement location, such as methods, acknowledgments, or a dedicated section<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"AI_Disclosure_Statement_Format_by_Style_Guide\"><\/span>AI Disclosure Statement Format by Style Guide<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Formatting expectations differ across the major style guides and many journals now add their own template on top of these general rules. Authors should always check the specific journal or university guidelines before finalizing wording.<\/p>\n<table width=\"633\">\n<thead>\n<tr>\n<td width=\"213\"><strong>Style guide<\/strong><\/td>\n<td width=\"213\"><strong>Where it appears<\/strong><\/td>\n<td width=\"207\"><strong>Format required<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td width=\"213\">APA 7th edition<\/td>\n<td width=\"213\">Methods section or a note before references<\/td>\n<td width=\"207\">Tool name, version, developer, purpose, and date used<\/td>\n<\/tr>\n<tr>\n<td width=\"213\">MLA 9th edition<\/td>\n<td width=\"213\">Works Cited, treated like a source<\/td>\n<td width=\"207\">Tool name, version, publisher, and date accessed<\/td>\n<\/tr>\n<tr>\n<td width=\"213\">Chicago style<\/td>\n<td width=\"213\">Footnote or acknowledgments<\/td>\n<td width=\"207\">Tool name, purpose, and extent of use<\/td>\n<\/tr>\n<tr>\n<td width=\"213\">Journal-specific (Elsevier, Springer, Nature)<\/td>\n<td width=\"213\">Dedicated &#8220;Declaration of AI use&#8221; section<\/td>\n<td width=\"207\">Tool name, task performed, and human verification statement<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"APA_Style_7th_Edition\"><\/span>APA Style, 7th Edition<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>APA requires that any generative AI used while drafting a manuscript be disclosed in the <a href=\"https:\/\/www.editage.com\/blog\/methods-section-research-paper\/\" target=\"_blank\" rel=\"noopener\">methods section<\/a> and cited in text. AI cannot be listed as an author. Authors remain fully responsible for verifying all facts and citations an AI tool provides, since APA holds the human author, not the tool, accountable for accuracy.<\/p>\n<ul>\n<li>Authors must disclose AI use for any task, including <a href=\"https:\/\/www.editage.com\/blog\/importance-of-editing-and-proofreading-your-academic-paper\/\" target=\"_blank\" rel=\"noopener\">proofreading<\/a>, not only drafting<\/li>\n<li>Authors must verify AI-generated information by checking original sources<\/li>\n<li>Confidential material, such as raw data or client notes, should not be entered into open AI tools<\/li>\n<li>Editors and reviewers must not enter submitted manuscript content into generative AI, since this would breach peer-review confidentiality<\/li>\n<li>Authors should keep AI output and prompts on file in case a journal requests them later<\/li>\n<\/ul>\n<p>APA also gives task-specific disclosure guidance, summarized below.<\/p>\n<table>\n<thead>\n<tr>\n<td><strong>Generative AI use<\/strong><\/td>\n<td><strong>Where to disclose<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Generating a resource list for a <a href=\"https:\/\/www.editage.com\/blog\/what-is-literature-review-definition-types-and-examples\/\" target=\"_blank\" rel=\"noopener\">literature review<\/a> or <a href=\"https:\/\/www.editage.com\/blog\/meta-analysis\/\" target=\"_blank\" rel=\"noopener\">meta-analysis<\/a><\/td>\n<td><a href=\"https:\/\/www.editage.com\/blog\/introduction-research-paper\/\" target=\"_blank\" rel=\"noopener\">Introduction<\/a>, with prompts, keywords, and tool used<\/td>\n<\/tr>\n<tr>\n<td>Translating text or heavy copyediting<\/td>\n<td>Author note, naming the tool<\/td>\n<\/tr>\n<tr>\n<td>Creating or refining code<\/td>\n<td>Methods, with tool and number of iterations<\/td>\n<\/tr>\n<tr>\n<td>Analyzing, refining, or visualizing data<\/td>\n<td>Methods, with tool and number of iterations<\/td>\n<\/tr>\n<tr>\n<td>Drafting manuscript content or outlines<\/td>\n<td>Introduction, with prompts and tool used<\/td>\n<\/tr>\n<tr>\n<td>Creating or editing <a href=\"https:\/\/www.editage.com\/blog\/figures-research-paper\/\" target=\"_blank\" rel=\"noopener\">figures<\/a>, <a href=\"https:\/\/www.editage.com\/blog\/how-to-create-tables-for-a-research-paper-examples-and-tips\/\" target=\"_blank\" rel=\"noopener\">tables<\/a>, or images<\/td>\n<td>Section where the item appears, with prompts and tool used<\/td>\n<\/tr>\n<tr>\n<td>Creating or editing <a href=\"https:\/\/www.editage.com\/blog\/types-of-study-designs-in-biomedical-research\/\" target=\"_blank\" rel=\"noopener\">research design<\/a> or results<\/td>\n<td>Methods section<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"MLA_Style_9th_Edition\"><\/span>MLA Style, 9th Edition<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>MLA does not recommend treating an AI tool as the author of a work. Instead, generative AI use is documented using MLA&#8217;s standard template of core elements, adapted to describe the AI-generated content itself.<\/p>\n<ul>\n<li>Title of Source: a description of what the AI tool generated, which may include prompt details<\/li>\n<li>Title of Container: the name of the AI tool, such as ChatGPT<\/li>\n<li>Version: the specific AI model name or number, given as precisely as possible<\/li>\n<li>Publisher: the company that developed the tool<\/li>\n<li>Date: the date the content was generated<\/li>\n<li>Location: a stable, shareable link to the AI conversation where available, or the tool&#8217;s general web address if a shareable link cannot be generated<\/li>\n<\/ul>\n<p>When an AI tool cites secondary sources, MLA advises verifying those sources directly rather than citing the AI&#8217;s summary, since AI tools can misattribute or invent, that is, hallucinate, references. If a secondary source is used in the final work, it should be checked and cited on its own, in addition to or instead of the AI-generated response.<\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Chicago_Style\"><\/span>Chicago Style<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Chicago style favors a footnote or a brief acknowledgment describing the tool, the purpose of use, and the extent to which the output shaped the final text.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Journal-Specific_Guidelines\"><\/span>Journal-Specific Guidelines<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Many publishers, including Elsevier, Springer, and Nature, require a dedicated declaration, often labeled &#8220;Declaration of AI and AI-assisted technologies,&#8221; placed just before the references list, separate from author contributions and funding statements.<\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Generative_AI_Policies_and_Disclosures_Required_Across_Top_Journals_and_Publishers\"><\/span>Generative AI Policies and Disclosures Required Across Top Journals and Publishers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Every major publisher now has a public AI policy, and they agree on 2 core rules:<\/p>\n<ol>\n<li>a generative AI tool can never be listed as an author, and<\/li>\n<li>any substantive AI use must be disclosed, usually in the methods, acknowledgments, or a dedicated declaration section.<\/li>\n<\/ol>\n<p>Beyond this common ground, publishers differ sharply on what counts as basic editing, how AI-generated images and figures are treated, and how strictly undisclosed use is investigated.<\/p>\n<table>\n<thead>\n<tr>\n<td><strong>Publisher<\/strong><\/td>\n<td><strong>Authorship stance<\/strong><\/td>\n<td><strong>Disclosure requirement<\/strong><\/td>\n<td><strong>Notable restriction<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Nature Portfolio (Springer Nature)<\/td>\n<td>AI cannot be an author<\/td>\n<td>Disclose in methods; basic AI copy editing is exempt<\/td>\n<td>Generative AI images are not permitted, with narrow exceptions<\/td>\n<\/tr>\n<tr>\n<td>Elsevier<\/td>\n<td>AI cannot be an author or cited as one<\/td>\n<td>Separate AI declaration statement at submission; basic grammar checks exempt<\/td>\n<td>AI must not fabricate or alter research data images<\/td>\n<\/tr>\n<tr>\n<td>Wiley<\/td>\n<td>AI tools cannot be authors<\/td>\n<td>Disclose in methods or acknowledgments; spelling and grammar checks exempt<\/td>\n<td>AI is prohibited for creating or altering original research data and results<\/td>\n<\/tr>\n<tr>\n<td>Taylor and Francis<\/td>\n<td>AI cannot be listed as author<\/td>\n<td>Disclosure statement required at submission, naming the tool and version<\/td>\n<td>AI-generated or manipulated research, clinical, or diagnostic images are not permitted<\/td>\n<\/tr>\n<tr>\n<td>Sage<\/td>\n<td>AI is not an author<\/td>\n<td>Disclosure required in methods or acknowledgments for generative use; assistive editing is exempt<\/td>\n<td>Using AI to conduct interviews or replace qualitative participants is prohibited<\/td>\n<\/tr>\n<tr>\n<td>Cell Press (Elsevier family)<\/td>\n<td>AI cannot be author or co-author<\/td>\n<td>Statement placed after the declaration of interests section, before references<\/td>\n<td>AI-generated or altered research and data images are not permitted<\/td>\n<\/tr>\n<tr>\n<td>BMJ<\/td>\n<td>Only humans can be authors<\/td>\n<td>Disclosure in the contributor section, with a fuller methods description for research use<\/td>\n<td>Reviewers must not upload manuscripts to public AI tools<\/td>\n<\/tr>\n<tr>\n<td>Science, AAAS<\/td>\n<td>AI tools cannot be authors or co-authors<\/td>\n<td>Disclosure in the cover letter and acknowledgments section<\/td>\n<td>Applies to both AI-assisted text and figures under image and text integrity rules<\/td>\n<\/tr>\n<tr>\n<td>PLOS<\/td>\n<td>Follows COPE guidance; AI is not an author<\/td>\n<td>Authors must disclose AI tools used in the study or article content<\/td>\n<td>Accuracy and correct attribution of AI-generated ideas is the author&#8217;s responsibility<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Where_do_I_disclose_AI_use\"><\/span>Where do I disclose AI use?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Disclosure location is the biggest source of variation. Elsevier, Wiley, and Sage favor a dedicated statement or the methods section, while Science and Cell Press require the cover letter or a fixed placement near the declaration of interests. BMJ ties disclosure to its contributor section rather than a single fixed location.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Do_publishers_and_journals_allow_AI_for_images\"><\/span>Do publishers and journals allow AI for images?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Image policies also diverge. Elsevier, Wiley, Taylor and Francis, and Cell Press permit AI-assisted explanatory diagrams or data visualizations but prohibit AI-generated or AI-altered images of primary research data, such as microscopy or clinical scans. Nature Portfolio takes the strictest position, disallowing generative AI images in most cases.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Do_publishers_and_journals_allow_AI_in_peer_review\"><\/span>Do publishers and journals allow AI in peer review?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Nature Portfolio, Elsevier, Taylor and Francis, Sage, Cell Press, and BMJ all prohibit uploading unpublished manuscripts into public AI tools, citing peer-review confidentiality. Authors submitting to any of these publishers should confirm the current journal-specific policy before submission, since guidance in this area continues to change.<\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Common_Use_Cases_for_AI_in_Academic_Writing\"><\/span>Common Use Cases for AI in Academic Writing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>AI tools are used at almost every stage of the research and writing process, from the first literature search to the final language check. Disclosure requirements usually scale with how much the tool shaped the final content.<\/p>\n<table>\n<thead>\n<tr>\n<td><strong>Use case<\/strong><\/td>\n<td><strong>Example tools<\/strong><\/td>\n<td><strong>Disclosure focus<\/strong><\/td>\n<td><strong>Sample disclosure statement<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Literature search<\/td>\n<td>R Discovery, Elicit, Consensus<\/td>\n<td>Search strategy, screening, and study selection<\/td>\n<td>&#8220;The author used R Discovery to assist with database screening for this review. All included studies were verified manually against the eligibility criteria.&#8221;<\/td>\n<\/tr>\n<tr>\n<td>Data analysis<\/td>\n<td>ChatGPT, Julius, Copilot<\/td>\n<td>Code generation, statistical checks, output interpretation<\/td>\n<td>&#8220;ChatGPT (GPT-5, OpenAI) was used to draft exploratory data-analysis code. All output was tested and verified by the authors before use.&#8221;<\/td>\n<\/tr>\n<tr>\n<td>Editing and language polishing<\/td>\n<td>Paperpal, Grammarly<\/td>\n<td>Grammar, clarity, tone, and language editing<\/td>\n<td>\u201cPaperpal was used to check grammar and clarity in this manuscript. No new content was generated, and all edits were reviewed by the author.&#8221;<\/td>\n<\/tr>\n<tr>\n<td>Coding and visualization<\/td>\n<td>Claud, ChatGPT<\/td>\n<td>Script writing, debugging, chart or figure generation<\/td>\n<td>&#8220;Claude was used to assist with debugging analysis scripts. All code was tested and the resulting figures verified against the source data.&#8221;<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Literature_Search_and_Screening\"><\/span>Literature Search and Screening<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>AI-powered search tools help identify, rank, and screen candidate studies for reviews or background sections. Disclosure should name the tool, the search or screening task, and confirm that inclusion decisions were verified manually.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Data_Analysis_and_Statistical_Support\"><\/span>Data Analysis and Statistical Support<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Researchers sometimes use AI to draft statistical code, suggest tests, or summarize output. Because errors here can affect results, disclosure should state the tool, the specific analytical task, and how the output was checked for accuracy.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Editing_and_Language_Polishing\"><\/span>Editing and Language Polishing<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Grammar and phrasing tools are among the most common and least controversial uses of AI. Many journals still ask for a brief note confirming that only language, not content or ideas, was affected.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Drafting_and_Idea_Generation\"><\/span>Drafting and Idea Generation<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Using AI to outline sections or generate first-draft text carries the highest disclosure expectations, since it can shape argument structure and wording. Authors should describe which sections were AI-assisted and how heavily they were revised.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Coding_and_Data_Visualization\"><\/span>Coding and Data Visualization<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>AI assistance with scripts, figures, or charts should be disclosed with the tool name, the coding or visualization task, and confirmation that the code was tested and the output validated by the author.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"AI_Disclosure_Examples_by_Type_of_Academic_Writing\"><\/span>AI Disclosure Examples by Type of Academic Writing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Expectations shift slightly depending on the type of document, since dissertations, journal articles, and commentary pieces go through different review processes and serve different audiences.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dissertations_and_Theses\"><\/span>Dissertations and Theses<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Universities often require a disclosure statement in the front matter or methods chapter, sometimes alongside a signed originality declaration. Committees generally expect narrow use, such as editing or literature searching, rather than drafting of analysis or conclusions.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Example\"><\/span>Example<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>&#8220;In preparing this thesis, the author used Paperpal to check grammar and clarity in chapters 2 through 5. No AI tool was used to generate analysis, findings, or conclusions.&#8221;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Original_Research_Articles\"><\/span>Original Research Articles<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Journals publishing original research usually require the most detailed disclosure, since AI use can affect data handling or interpretation. Statements should distinguish between AI used for language and AI used for analysis or coding.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Example-2\"><\/span>Example<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>&#8220;The authors used Claude to draft exploratory data-cleaning scripts in Python. All scripts were reviewed, corrected, and independently verified before use in the reported analysis.&#8221;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Literature_Review_Articles\"><\/span>Literature Review Articles<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>For literature reviews, disclosure should focus on search strategy and screening rather than argument or synthesis, since editors want assurance that included studies were chosen using verifiable, human-checked criteria.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Example-3\"><\/span>Example<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>&#8220;R Discovery was used to assist with initial database screening across 3 databases. All 42 included studies were independently verified against the eligibility criteria by the authors.&#8221;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Perspective_and_Commentary_Articles\"><\/span>Perspective and Commentary Articles<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Opinion-based formats place the most weight on original human argument, so disclosure typically covers editing support only, and heavier AI drafting of the argument itself is discouraged or, in some journals, not permitted at all.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Example-4\"><\/span>Example<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>&#8220;The author used Paperpal to improve sentence clarity in this commentary. All arguments, interpretations, and opinions expressed are the author&#8217;s own.&#8221;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Where_Should_the_AI_Disclosure_Statement_Go_in_a_Manuscript\"><\/span>Where Should the AI Disclosure Statement Go in a Manuscript?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Most publishers ask for AI disclosure in the methods section, the acknowledgments, or a dedicated statement placed just before the references list. Some journals also require a note in the cover letter submitted to editors.<\/p>\n<ul>\n<li>Methods section, when AI shaped data collection, analysis, or coding<\/li>\n<li>Acknowledgments, for lighter uses such as editing or formatting<\/li>\n<li>A dedicated &#8220;AI use&#8221; or &#8220;declaration&#8221; section, if the journal provides one<\/li>\n<li>Cover letter, when editors ask authors to flag AI use before peer review<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"What_Should_You_Avoid_in_an_AI_Disclosure_Statement\"><\/span>What Should You Avoid in an AI Disclosure Statement?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Vague or incomplete disclosure is one of the most common reasons manuscripts are returned during editorial checks. A few recurring mistakes account for most of these issues.<\/p>\n<ul>\n<li>Vague wording such as &#8220;AI was used&#8221; without naming the tool or task<\/li>\n<li>Listing an AI tool as a co-author or contributor<\/li>\n<li>Omitting a statement confirming human verification of AI output<\/li>\n<li>Ignoring a journal&#8217;s specific required wording or section heading<\/li>\n<li>Disclosing only some AI use while omitting other tools that were used<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Sample_AI_Disclosure_Statement_Templates\"><\/span>Sample AI Disclosure Statement Templates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The following templates can be adapted to most manuscripts by inserting the specific tool name, version, and task performed.<\/p>\n<table width=\"633\">\n<thead>\n<tr>\n<td width=\"173\"><strong>Scenario<\/strong><\/td>\n<td width=\"460\"><strong>Sample wording<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td width=\"173\">Literature search<\/td>\n<td width=\"460\">&#8220;The author used R Discovery to identify candidate studies for the initial screening stage. All included studies were verified manually against the eligibility criteria.&#8221;<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">Editing and language polishing<\/td>\n<td width=\"460\">&#8220;Paperpal was used to check grammar, spelling, and clarity in this manuscript. No new content was generated; all edits were reviewed by the author.&#8221;<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">Data analysis support<\/td>\n<td width=\"460\">&#8220;ChatGPT (GPT-5, OpenAI) was used to draft exploratory R code for data cleaning. All code was tested, corrected, and verified by the authors before use.&#8221;<\/td>\n<\/tr>\n<tr>\n<td width=\"173\">General research assistance<\/td>\n<td width=\"460\">&#8220;During preparation of this work, the author used Paperpal to check the clarity of the discussion section. The author reviewed and edited the output and takes full responsibility for the final content.&#8221;<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Checklist_Before_Submission\"><\/span>Checklist Before Submission<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Name every AI tool used, including its version or release date<\/li>\n<li>Describe the specific task each tool performed<\/li>\n<li>State the extent of use for each section of the manuscript<\/li>\n<li>Confirm human review and verification of all AI-generated content<\/li>\n<li>Place the statement in the location required by the target journal or university<\/li>\n<li>Check the target journal&#8217;s author guidelines for a required template or wording<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Can_I_use_ChatGPT_to_write_my_dissertation_and_still_disclose_it_properly\"><\/span>Can I use ChatGPT to write my dissertation and still disclose it properly?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Using ChatGPT for substantial drafting of dissertation content is discouraged or restricted by most universities. Proper disclosure alone does not make heavy AI drafting acceptable; check department policy before using AI beyond editing or literature searching.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Do_I_need_to_disclose_Grammarly_or_spelling-check_tools_as_AI_use\"><\/span>Do I need to disclose Grammarly or spelling-check tools as AI use?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Many journals exempt basic spelling and grammar checkers like MS Word\u2019s inbuilt spell checker from formal disclosure, but a growing number now ask for a brief mention of any AI-based editing tool. When in doubt, disclose it in one short sentence.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_happens_if_I_dont_disclose_AI_use_in_a_journal_submission\"><\/span>What happens if I don&#8217;t disclose AI use in a journal submission?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Undisclosed AI use discovered after submission or publication can lead to a correction, retraction, or formal misconduct investigation, since it is treated similarly to undisclosed conflicts of interest or unverified data.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Can_AI_be_listed_as_a_co-author_in_academic_papers\"><\/span>Can AI be listed as a co-author in academic papers?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>No major publisher or university currently allows an AI tool to be listed as an author, since authorship requires accountability that only a human can hold. AI use is disclosed instead, never credited as authorship.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_write_an_AI_disclosure_statement_for_a_literature_review\"><\/span>How do I write an AI disclosure statement for a literature review?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Name the AI search or screening tool, state how many studies or databases it helped process, and confirm that a human author verified the final list of included studies against the eligibility criteria.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_is_the_difference_between_AI_disclosure_and_plagiarism_disclosure\"><\/span>What is the difference between AI disclosure and plagiarism disclosure?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>AI disclosure explains which tools were used and how, while plagiarism concerns whether AI-generated text was presented as original human work without credit. Proper AI disclosure is one way authors avoid plagiarism allegations.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Do_all_journals_have_the_same_AI_disclosure_policy\"><\/span>Do all journals have the same AI disclosure policy?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>No, policies vary widely by publisher and even by journal within the same publisher. Some allow AI-assisted editing freely, others restrict AI use in data analysis, so authors should always check individual author guidelines before submission.<\/p>\n","protected":false},"excerpt":{"rendered":"Key Takeaways: Most journals and universities now require an AI disclosure statement whenever generative AI is used in research, writing, or editing. The exact format varies by style guide and publisher, but most statements name the tool, describe its use, and confirm human review. Dissertations, theses, original research articles, literature reviews, and perspective or commentary [&hellip;]","protected":false},"author":3,"featured_media":1583,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_ayudawp_aiss_exclude":false,"_ayudawp_aiss_summary":"Most journals and universities now require an AI disclosure statement whenever generative AI is used in research, writing, or editing. An AI disclosure statement is a short, written note in a research paper that names any generative AI tool used, describes how it was used, and confirms that a human author reviewed the output. What is the difference between AI disclosure and plagiarism disclosure?.","_ayudawp_aiss_summary_provider":"extractive","_ayudawp_aiss_summary_hash":"82220e26d00b6370752b70af632fe426378c879f"},"categories":[4],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations - Educational Articles For Researchers, Students And Authors - Editage Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations - Educational Articles For Researchers, Students And Authors - Editage Blog\" \/>\n<meta property=\"og:description\" content=\"Key Takeaways: Most journals and universities now require an AI disclosure statement whenever generative AI is used in research, writing, or editing. The exact format varies by style guide and publisher, but most statements name the tool, describe its use, and confirm human review. Dissertations, theses, original research articles, literature reviews, and perspective or commentary [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/\" \/>\n<meta property=\"og:site_name\" content=\"Educational Articles For Researchers, Students And Authors - Editage Blog\" \/>\n<meta property=\"article:published_time\" content=\"2026-07-25T09:53:09+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-07-25T17:20:57+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/www.editage.com\/blog\/wp-content\/uploads\/2026\/07\/AI-disclosure.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1024\" \/>\n\t<meta property=\"og:image:height\" content=\"559\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Marisha Rodrigues\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Marisha Rodrigues\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"14 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/\"},\"author\":{\"name\":\"Marisha Rodrigues\",\"@id\":\"https:\/\/www.editage.com\/blog\/#\/schema\/person\/60d7626072744221b2260692486b6ff1\"},\"headline\":\"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations\",\"datePublished\":\"2026-07-25T09:53:09+00:00\",\"dateModified\":\"2026-07-25T17:20:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/\"},\"wordCount\":3077,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.editage.com\/blog\/#organization\"},\"articleSection\":[\"AI in Research\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/\",\"url\":\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/\",\"name\":\"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations - Educational Articles For Researchers, Students And Authors - Editage Blog\",\"isPartOf\":{\"@id\":\"https:\/\/www.editage.com\/blog\/#website\"},\"datePublished\":\"2026-07-25T09:53:09+00:00\",\"dateModified\":\"2026-07-25T17:20:57+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.editage.com\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.editage.com\/blog\/#website\",\"url\":\"https:\/\/www.editage.com\/blog\/\",\"name\":\"Educational Articles For Researchers, Students And Authors - Editage Blog\",\"description\":\"Get insightful educational articles from the world of academia for researchers, students and authors. Visit Editage Blog for helpful content and tips on getting published and writing articles that are up to international journal publication standards. Click here to find out more!\",\"publisher\":{\"@id\":\"https:\/\/www.editage.com\/blog\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.editage.com\/blog\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/www.editage.com\/blog\/#organization\",\"name\":\"Educational Articles For Researchers, Students And Authors - Editage Blog\",\"url\":\"https:\/\/www.editage.com\/blog\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.editage.com\/blog\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/www.editage.com\/blog\/wp-content\/uploads\/2022\/08\/editage-logo.png\",\"contentUrl\":\"https:\/\/www.editage.com\/blog\/wp-content\/uploads\/2022\/08\/editage-logo.png\",\"width\":394,\"height\":82,\"caption\":\"Educational Articles For Researchers, Students And Authors - Editage Blog\"},\"image\":{\"@id\":\"https:\/\/www.editage.com\/blog\/#\/schema\/logo\/image\/\"}},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.editage.com\/blog\/#\/schema\/person\/60d7626072744221b2260692486b6ff1\",\"name\":\"Marisha Rodrigues\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.editage.com\/blog\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/3fdb8ce7f366f83f27047a1644a5ff30?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/3fdb8ce7f366f83f27047a1644a5ff30?s=96&d=mm&r=g\",\"caption\":\"Marisha Rodrigues\"},\"description\":\"A BELS-certified editor with 15+ years of experience in academic publishing and author education\",\"url\":\"https:\/\/www.editage.com\/blog\/author\/marishar\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations - Educational Articles For Researchers, Students And Authors - Editage Blog","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/","og_locale":"en_US","og_type":"article","og_title":"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations - Educational Articles For Researchers, Students And Authors - Editage Blog","og_description":"Key Takeaways: Most journals and universities now require an AI disclosure statement whenever generative AI is used in research, writing, or editing. The exact format varies by style guide and publisher, but most statements name the tool, describe its use, and confirm human review. Dissertations, theses, original research articles, literature reviews, and perspective or commentary [&hellip;]","og_url":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/","og_site_name":"Educational Articles For Researchers, Students And Authors - Editage Blog","article_published_time":"2026-07-25T09:53:09+00:00","article_modified_time":"2026-07-25T17:20:57+00:00","og_image":[{"width":1024,"height":559,"url":"http:\/\/www.editage.com\/blog\/wp-content\/uploads\/2026\/07\/AI-disclosure.jpg","type":"image\/jpeg"}],"author":"Marisha Rodrigues","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Marisha Rodrigues","Est. reading time":"14 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#article","isPartOf":{"@id":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/"},"author":{"name":"Marisha Rodrigues","@id":"https:\/\/www.editage.com\/blog\/#\/schema\/person\/60d7626072744221b2260692486b6ff1"},"headline":"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations","datePublished":"2026-07-25T09:53:09+00:00","dateModified":"2026-07-25T17:20:57+00:00","mainEntityOfPage":{"@id":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/"},"wordCount":3077,"commentCount":0,"publisher":{"@id":"https:\/\/www.editage.com\/blog\/#organization"},"articleSection":["AI in Research"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/","url":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/","name":"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations - Educational Articles For Researchers, Students And Authors - Editage Blog","isPartOf":{"@id":"https:\/\/www.editage.com\/blog\/#website"},"datePublished":"2026-07-25T09:53:09+00:00","dateModified":"2026-07-25T17:20:57+00:00","breadcrumb":{"@id":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.editage.com\/blog\/how-to-write-an-ai-disclosure-statement-examples-and-format-for-journal-articles-and-dissertations\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.editage.com\/blog\/"},{"@type":"ListItem","position":2,"name":"How to Write an AI Disclosure Statement: Examples and Format for Journal Articles and Dissertations"}]},{"@type":"WebSite","@id":"https:\/\/www.editage.com\/blog\/#website","url":"https:\/\/www.editage.com\/blog\/","name":"Educational Articles For Researchers, Students And Authors - Editage Blog","description":"Get insightful educational articles from the world of academia for researchers, students and authors. Visit Editage Blog for helpful content and tips on getting published and writing articles that are up to international journal publication standards. Click here to find out more!","publisher":{"@id":"https:\/\/www.editage.com\/blog\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.editage.com\/blog\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/www.editage.com\/blog\/#organization","name":"Educational Articles For Researchers, Students And Authors - Editage Blog","url":"https:\/\/www.editage.com\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.editage.com\/blog\/#\/schema\/logo\/image\/","url":"https:\/\/www.editage.com\/blog\/wp-content\/uploads\/2022\/08\/editage-logo.png","contentUrl":"https:\/\/www.editage.com\/blog\/wp-content\/uploads\/2022\/08\/editage-logo.png","width":394,"height":82,"caption":"Educational Articles For Researchers, Students And Authors - Editage Blog"},"image":{"@id":"https:\/\/www.editage.com\/blog\/#\/schema\/logo\/image\/"}},{"@type":"Person","@id":"https:\/\/www.editage.com\/blog\/#\/schema\/person\/60d7626072744221b2260692486b6ff1","name":"Marisha Rodrigues","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.editage.com\/blog\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/3fdb8ce7f366f83f27047a1644a5ff30?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/3fdb8ce7f366f83f27047a1644a5ff30?s=96&d=mm&r=g","caption":"Marisha Rodrigues"},"description":"A BELS-certified editor with 15+ years of experience in academic publishing and author education","url":"https:\/\/www.editage.com\/blog\/author\/marishar\/"}]}},"jetpack_featured_media_url":"https:\/\/www.editage.com\/blog\/wp-content\/uploads\/2026\/07\/AI-disclosure.jpg","_links":{"self":[{"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/posts\/1581"}],"collection":[{"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/comments?post=1581"}],"version-history":[{"count":1,"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/posts\/1581\/revisions"}],"predecessor-version":[{"id":1582,"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/posts\/1581\/revisions\/1582"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/media\/1583"}],"wp:attachment":[{"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/media?parent=1581"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/categories?post=1581"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.editage.com\/blog\/wp-json\/wp\/v2\/tags?post=1581"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}