{"id":2091,"date":"2018-04-18T13:07:10","date_gmt":"2018-04-18T13:07:10","guid":{"rendered":"https:\/\/www.editage.com\/insights\/10-tips-to-write-an-effective-cover-letter-for-journal-submission-download-cover-letter-template\/"},"modified":"2026-03-13T11:10:24","modified_gmt":"2026-03-13T05:40:24","slug":"writing-an-effective-cover-letter-for-journal-submission","status":"publish","type":"post","link":"https:\/\/www.editage.com\/insights\/writing-an-effective-cover-letter-for-journal-submission","title":{"rendered":"10 Tips to write an effective cover letter for journal submission (Download &#8211; cover letter template)"},"content":{"rendered":"<p style=\"text-align: justify;\"><em>Editor\u2019s Note: This post was originally published in 2013 and has been refreshed.\u00a0\u00a0<\/em><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\">Most journals require that a cover letter be submitted along with each manuscript submitted for publication. Unfortunately, few authors are aware of the actual impact that a cover letter can have: it provides an excellent opportunity to communicate with the journal editor and draw his or her interest to the submitted manuscript.<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\">As is common knowledge, journal editors are swamped with hundreds of submissions, and it\u2019s important to make a good first impression. <a href=\"http:\/\/www.nature.com\/ni\/journal\/v9\/n2\/full\/ni0208-107.html\">This editorial<\/a> in <em>Nature Immunology<\/em> talks about how a cover letter \u201cinitiates a dialog between the authors and the editors\u201d and \u201cserves to whet the appetite of the editors.\u201d So a brief, hurriedly written cover letter with just the basic information\u2014title of the paper, journal name, and contact details of the corresponding author\u2014adds little value to the submission. Here are some additional important points to mention in your cover letter for journal submission:<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>1. Title of the paper and corresponding author details<\/strong>: Although mentioning these details seems obvious, you should ensure that these are included in your cover letter. \u00a0<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>2. A short summary of your findings<\/strong>:\u00a0 In just 3-4 sentences, you should summarize the most important findings of your study. It would be best to avoid technical details here. The objective should be to place your findings in the context of the current literature. Ask yourself the following questions to arrive at the major strengths of your study:\u00a0<\/span><\/span><\/p>\n<p style=\"margin: 0cm 0cm 8pt;\"><img decoding=\"async\" class=\"media-element file-default\" title=\"Default Title Text\" src=\"https:\/\/www.editage.com\/insights\/wp-content\/uploads\/2020\/07\/all-access-insights-contextual-01-desktop_17.jpg\" alt=\"Default Alt text\" \/><\/p>\n<ul>\n<li style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\">How does my study add to the present knowledge?<\/span><\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\">Does my paper refute or complement the findings of a key paper in the field?<\/span><\/span><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\">What is novel about this study?<\/span><\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\">Does this study offer any remarkable future implications?<\/span><\/span><\/li>\n<\/ul>\n<div class=\"well\">\n<p style=\"margin: 0in; margin-bottom: .0001pt; margin-right: 0in; margin-left: 0in;\"><strong><span style=\"font-size: 11pt;\"><span style=\"font-family: Calibri,sans-serif;\"><i>More time, more options, and more success <\/i><\/span><\/span><\/strong><\/p>\n<p style=\"margin: 0in; margin-bottom: .0001pt; margin-right: 0in; margin-left: 0in;\"><a href=\"https:\/\/researcher.life\/?utm_source=contentmarketing&amp;utm_medium=article&amp;utm_campaign=researcherlife-insights-researcherlifetop10--row\"><strong><em>Explore Researcher.Life now!<\/em><\/strong><\/a><\/p>\n<\/div>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>3. Motivation for submitting to the journal<\/strong>: After the short summary, add a sentence regarding the suitability of your study for the journal. Write about how it matches the journal scope and why the readers will find it interesting.<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>4. Ethical approval<\/strong>: The cover letter for your research paper should mention whether the study was approved by the institutional review board, in case of any possible ethical concerns. In case of clinical trials, mention that informed consent was obtained, and provide the registration\/approval number (some journals especially ask for this).<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>5. Conflict of interest<\/strong>: Mention whether there are any potential conflicts of interests.<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>6. Originality and author agreement:<\/strong> Finally, state that the manuscript is not under consideration for publication by another journal and that all the authors have read the manuscript and agreed to submit it to that journal.<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>7. Additional information<\/strong>: Apart from all the above essential information, some journals require <u>additional information<\/u> to be provided, which could assist the editors in reviewing the manuscript. Ensure that you check your journal formatting guidelines carefully in this regard.<\/span><\/span><\/p>\n<div class=\"well\"><span style=\"font-size: 11pt;\"><span style=\"line-height: 107%;\"><span style=\"font-family: Calibri,sans-serif;\">To communicate with journal editors effectively, check out this handbook: <strong><a style=\"color: #0563c1; text-decoration: underline;\" href=\"https:\/\/upskill.researcher.life\/product\/handbook-a-practical-handbook-of-templates-for-communicating-with-the-journal\/87?utm_source=insightsrow&amp;utm_medium=contentmarketing&amp;utm_campaign=top50\">A practical handbook of templates for communicating with the journal<\/a><\/strong><\/span><\/span><\/span><\/div>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>8.\u00a0<\/strong><\/span><\/span><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>Preferred and non-preferred reviewers<\/strong>: Most journals encourage authors to mention their preferred and non-preferred reviewers because this may help to expedite the review process. Authors should choose reviewers wisely, ensuring that they have no conflicts of interest and will be able to provide an unbiased and valuable assessment.\u00a0 Also mention any reviewers who should definitely <em>not<\/em> be appointed because of an existing conflict of interest. Note that the final choice of reviewers rests entirely with the journal editor, who may or may not accept your suggestions.<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>9. Prior interaction with any of the editors of that journal<\/strong>: If any of the journal editors has expressed interest in your work during a prior interaction (for example, on social media or at a conference), mention this in your cover letter. Under certain circumstances and with special permission from the journal, you may even address the cover letter to this editor.<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\"><strong>10. Similar competing work:<\/strong> If you think your work is truly groundbreaking and think that another research group may be submitting similar results elsewhere, you can request the editors for a fast-track review process. However, use this option with caution, as it may make journal editors wary.<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\">So that\u2019s all there is to a cover letter for journal submission.\u00a0<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\">But what about the letter you need to provide at the time of resubmission (after addressing reviewers\u2019 comments)? In this case, the resubmission cover letter need not repeat the information that was provided on initial submission. Instead, you should thank the journal editor for his or her assessment and the reviewers\u2019 time and comments. Mention whether you agree with all the reviewer\u2019s comments\/suggestions. In case of those you don\u2019t agree with, you need to offer a logical point-by-point rebuttal.\u00a0 \u00a0<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 14px;\"><span style=\"font-family: verdana,geneva,sans-serif;\">To summarize, remember that the cover letter may be your best and only chance to market your manuscript. A well-drafted impressive cover letter may be a key factor in your manuscript being given serious consideration.<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-family: verdana, geneva, sans-serif;\"><span style=\"font-size: 14px;\">You can download the attached template to\u00a0write\u00a0a cover letter for your submission.\u00a0<\/span><\/span><\/p>\n<p style=\"text-align: justify;\"><strong><span style=\"font-family: verdana, geneva, sans-serif;\"><span style=\"font-size: 14px;\">Related reading:<\/span><\/span><\/strong><\/p>\n<ul>\n<li style=\"text-align: justify; margin: 0in 0in 10pt;\"><span style=\"font-size: 14px;\"><span style=\"line-height: 150%;\"><span style=\"font-family: Calibri,sans-serif;\"><a style=\"color: blue; text-decoration: underline;\" href=\"https:\/\/www.editage.com\/insights\/dos-and-donts-for-a-great-cover-letter\/\">Dos and don&#8217;ts for a great cover letter<\/a><\/span><\/span><\/span><\/li>\n<li style=\"text-align: justify; margin: 0in 0in 10pt;\"><span style=\"font-size: 14px;\"><span style=\"line-height: 150%;\"><span style=\"font-family: Calibri,sans-serif;\"><a style=\"color: blue; text-decoration: underline;\" href=\"https:\/\/www.editage.com\/insights\/scientific-communication-using-dear-mr-or-dear-ms-in-letters\/\">Scientific communication: Using &#8220;Dear Mr.&#8221; or &#8220;Dear Ms.&#8221; in letters<\/a><\/span><\/span><\/span><\/li>\n<li style=\"text-align: justify; margin: 0in 0in 10pt;\"><span style=\"font-size: 14px;\"><span style=\"line-height: 150%;\"><span style=\"font-family: Calibri,sans-serif;\"><a style=\"color: blue; text-decoration: underline;\" href=\"https:\/\/www.editage.com\/insights\/how-to-write-a-great-rebuttal-letter\/\">How to write a great rebuttal letter<\/a><\/span><\/span><\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Editor\u2019s Note: This post was originally published in 2013 and has been refreshed.\u00a0\u00a0 Most journals require that a cover letter be submitted along with each manuscript submitted for publication. Unfortunately, few authors are aware of the actual impact that a cover letter can have: it provides an excellent opportunity to communicate with the journal editor [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":45394,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[2389],"tags":[267,147],"new_categories":[],"new_tags":[],"series":[],"class_list":["post-2091","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-submission-process","tag-cover-letter","tag-journal-submission-package"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Writing a cover letter for journal submission (Download template)<\/title>\n<meta name=\"description\" content=\"A manuscript should be accompanied by a good cover letter for journal submission, as it can increase a researcher\u2019s chances of getting published. 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