{"id":37196,"date":"2021-08-12T17:44:26","date_gmt":"2021-08-12T12:14:26","guid":{"rendered":"https:\/\/www.editage.com\/insights\/?p=37196"},"modified":"2025-11-25T15:01:58","modified_gmt":"2025-11-25T09:31:58","slug":"beyond-conference-proceedings-six-ways-to-engage-audiences-and-generate-revenue-even-after-your-virtual-academic-conference","status":"publish","type":"post","link":"https:\/\/www.editage.com\/insights\/beyond-conference-proceedings-six-ways-to-engage-audiences-and-generate-revenue-even-after-your-virtual-academic-conference","title":{"rendered":"Beyond Conference Proceedings: Six Ways to Engage Audiences and Generate Revenue Even After Your Virtual Academic Conference"},"content":{"rendered":"

Prior to March 2020, academic societies could more or less count on conferences as a source of revenue (sometimes even ~1\/3rd<\/sup>\u00a0of their annual revenue<\/a>). But now, most conferences are virtual or hybrid (online + offline), thanks to the Covid-19 pandemic and international travel restrictions. Societies have to grapple with cancellation costs and the complexities around pricing virtual conferences. Yet, the virtual environment opens up new opportunities, by making the conference accessible to a much larger and\u00a0more diverse audience<\/a>\u00a0and by facilitating the use of\u00a0innovative content formats<\/a>. Accordingly, conference organizers need to explore new revenue sources and avenues for audience engagement. One often-overlooked opportunity is the post-conference phase. Although some societies do publish conference proceedings, there are several other ways societies can continue to build audience engagement and generate revenue, after their virtual conference ends.<\/p>\n

An online library<\/h2>\n

After a virtual conference, societies can set up an online library and provide tiered access to conference videos, posters, and slide decks (free for attendees, paid for non-attendees). Much of the research presented at conferences is evergreen and has long-term relevance. The\u00a0Endocrine Society<\/a>, for example, has set up an\u00a0online store<\/a>\u00a0where users can purchase access to over 250 session recordings from the conference ENDO 2021.<\/p>\n

Q&A articles<\/h2>\n

The virtual chat rooms or threads generated during the conference can form the basis of Q&A-type articles featuring the most popular speakers. These articles could be circulated in the society\u2019s newsletter or even mainstream media, depending on their relevance and the quality of the questions and responses. One has only to look at how many full stories have been sparked by Reddit threads (for example, a post about\u00a0an ectopic pregnancy post IUD insertion<\/a>\u00a0was expanded into a\u00a0full article on ectopic pregnancies<\/a>\u00a0in\u00a0Prevention<\/em>).<\/p>\n

Press releases<\/h2>\n

Societies can prepare and distribute press releases on the most exciting or impactful research presented. These can be shared with not just local or national media, but also international science-based wire services and news portals.<\/p>\n

Attendance\/engagement data<\/h2>\n

Many societies and institutions are still grappling with the bare basics of how to run a virtual conference. So even the website analytics on attendance or engagement can be used to create valuable articles. For example, data from the online conference of the Association for the Study of Animal Behaviour formed the basis of\u00a0a handy guide for virtual academic conferences<\/a>.<\/p>\n

Social media contests<\/h2>\n

It is difficult to generate much audience excitement or \u201cbuzz\u201d through a virtual conference, but not impossible. Social media is an effective way to connect with the audience and boost participation. For instance, societies can host a scavenger hunt or selfie competition, like the\u00a0American Society for Engineering Education<\/a>\u00a0did on Twitter. Virtual games can generate a lot of buzz, like this\u00a0Bingo<\/a>\u00a0game devised for the\u00a02020 Photonics Online Meetup<\/a>, where the boxes included \u201ccat enters screen\u201d!<\/p>\n

Pro tip: Time your conference-related social media posts to suit a variety of time zones. Content on Twitter, for example, can easily get \u201clost,\u201d so you might want to retweet key updates even up to 5 times for an international audience.<\/em><\/a><\/p><\/blockquote>\n

Follow-up networking events<\/h2>\n

Since researchers attend conferences to network, which can be challenging during a virtual event, societies can organize one or more follow-up networking events after the conference for attendees. Alternatively, they can set up a forum where a moderator can start threads, enabling participants to freely exchange views and comments even after the conference. For instance, the\u00a0Society for Social Work and Research<\/a>\u00a0offered a range of follow-up workshops and special interest group meetings for its conference participants.<\/p>\n

Conclusion<\/strong><\/p>\n

An advantage of a virtual conference is that it doesn\u2019t have a clear \u201cend\u201d in the minds of participants because they have to catch a flight or check out of a hotel. Thus, conference organizers can utilize the post-conference phase to maintain engagement and generate additional revenue. At the\u00a0ISMPP Virtual 17th Annual Meeting<\/a>, society leaders concurred with the concept of no end date for virtual conferences and that they saw traffic and attention to the conference site or app even a few months after the conference. Virtual conferences have brought about not just new formats and new audiences but also new opportunities for societies.<\/p>\n","protected":false},"excerpt":{"rendered":"

Prior to March 2020, academic societies could more or less count on conferences as a source of revenue (sometimes even ~1\/3rd\u00a0of their annual revenue). But now, most conferences are virtual or hybrid (online + offline), thanks to the Covid-19 pandemic and international travel restrictions. Societies have to grapple with cancellation costs and the complexities around […]<\/p>\n","protected":false},"author":15,"featured_media":33313,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[5885,5887,5888,5889],"tags":[],"new_categories":[],"new_tags":[],"series":[],"class_list":["post-37196","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles","category-research-excellence-framework-ref-uk","category-latest-marketing-branding-initiatives-from-top-research-institutes","category-new-media-and-tools-for-science-communication"],"acf":[],"yoast_head":"\nBeyond Conference Proceedings: Six Ways to Engage Audiences and Generate Revenue Even After Your Virtual Academic Conference | Editage Insights<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.editage.com\/insights\/?p=37196\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Beyond Conference Proceedings: Six Ways to Engage Audiences and Generate Revenue Even After Your Virtual Academic Conference | Editage Insights\" \/>\n<meta property=\"og:description\" content=\"Prior to March 2020, academic societies could more or less count on conferences as a source of revenue (sometimes even ~1\/3rd\u00a0of their annual revenue). 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