{"id":37480,"date":"2025-08-28T17:34:22","date_gmt":"2025-08-28T12:04:22","guid":{"rendered":"https:\/\/www.editage.com\/insights\/?p=37480"},"modified":"2025-08-28T18:16:28","modified_gmt":"2025-08-28T12:46:28","slug":"how-does-formatting-matter-in-the-age-of-ai","status":"publish","type":"post","link":"https:\/\/www.editage.com\/insights\/how-does-formatting-matter-in-the-age-of-ai","title":{"rendered":"How Does Formatting Matter in the Age of AI?"},"content":{"rendered":"<p><span data-contrast=\"auto\">When you talk to researchers who have successfully published their work in high-impact journals, more and more of them have used AI.<\/span><\/p>\n<p><span data-contrast=\"auto\">AI can be a very useful tool for various stages in the publication journey such as:<\/span><\/p>\n<ul>\n<li><span data-contrast=\"auto\">helping with literature searches, <\/span><\/li>\n<li><span data-contrast=\"auto\">summarizing articles, <\/span><\/li>\n<li><span data-contrast=\"auto\">writing an article outline or draft, and <\/span><\/li>\n<li><span data-contrast=\"auto\">even in preparing figures! <\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Day by day, more and more researchers are showing strong support of using AI tools, while having human involvement to ensure quality and adherence to the guidelines. This is very important in the case of formatting. Manuscript formatting, if not done correctly, can result in desk rejection \u2013 which means that the paper may not even reach the peer review stage! This makes it a critical step, as we all know that a first impression makes a lasting impression! <\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">When a chatbot can produce a readable draft in seconds, it\u2019s tempting to treat formatting as an afterthought. But for researchers who want their work read, reviewed, and published, formatting remains a vital part of scholarship, not a cosmetic extra. Clear structure and correct formatting speed editorial workflows, reduce reviewer friction, and help your science speak more convincingly.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">From first impression to final decision<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Did you know that editors and reviewers receive hundreds of submissions every month? The number is rapidly increasing with the growing number of submissions to journals over the past few years. How does one make a good impression, then? Here are some pointers:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"-\" data-font=\"Calibri\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;-&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Follow the target journal\u2019s structure<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"-\" data-font=\"Calibri\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;-&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Adhere to the submission checklist<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"-\" data-font=\"Calibri\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;-&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Have a clear title page<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"-\" data-font=\"Calibri\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;-&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">A concise abstract<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"-\" data-font=\"Calibri\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;-&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Follow a standard IMRaD structure (Introduction, Methods, Results and Discussion)<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"-\" data-font=\"Calibri\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;-&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Correctly format the figures\/tables<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"-\" data-font=\"Calibri\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;-&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">References formatted according to the journal <\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">These are a few of the things that will surely help to move the manuscript through the triage and review process faster!<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Some journals even perform basic formatting checks<\/span><b><i><span data-contrast=\"auto\"> before<\/span><\/i><\/b><span data-contrast=\"auto\"> they send a paper for peer review. So, a non-compliant submission can be returned for reformatting or desk-rejected. Wouldn\u2019t this cost an author weeks in time wasted that could have been saved? <\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Formatting improves readability and impact<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Beyond administrative convenience, formatting shapes how readers and reviewers process your argument. Research shows that readability and presentation affect how an abstract or paper is perceived and can correlate with citation outcomes. Clear headings, logical paragraphing, and well-labelled figures help readers focus on your methods and results rather than deciphering your layout. In short: format influences comprehension, trust, and ultimately the reach of your work.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">AI helps, but it will not replace human oversight<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">AI writing tools are superb at drafting sentences, improving grammar, and suggesting rewrites. They can speed the mechanical parts of writing and help non-native English speakers produce clearer prose. However, AI still struggles with the discipline-specific conventions, figure formatting, citation style nuances, and the particular house styles of many journals. Generative models may output plausible text but not correctly structured manuscripts ready for submission. Human oversight, especially around structure, labelling, and compliance remains essential.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Formatting as part of reproducibility and ethics<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Correctly formatted methods, labelled datasets, and clearly cited protocols are central to reproducibility. Good formatting is not vanity: it is part of responsible reporting. When methods are fragmented across paragraphs, or figure legends omit key parameters, reproducing results becomes harder. Structured reporting guidelines (e.g., CONSORT, PRISMA) are themselves formatting tools designed to increase transparency.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Human + AI: a productive partnership<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Think of AI as an assistant for language polishing!<\/span><\/p>\n<p><span data-contrast=\"auto\">Think of the researcher as the architect who ensures adherence to structure, correct submission format, proofreading and scientific integrity!<\/span><\/p>\n<p><b><i><span data-contrast=\"auto\">This hybrid approach leverages speed while preserving the human judgment necessary for ethical, reproducible reporting.<\/span><\/i><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">In the near future, human-AI collaboration will be commonplace: AI for speed, humans for scientific judgment and format compliance. Spend the time to format well; your reviewers, editors, and readers will thank you, and your science will have a clearer path to publication.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/www.editage.com\/services\/research-paper-manuscript-formatting-services?utm_source=editageinsights&amp;utm_medium=footerbanner&amp;utm_campaign=how-does-formatting-matter-in-the-age-of-ai\" target=\"_blank\" rel=\"noopener\"><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-37418\" src=\"https:\/\/www.editage.com\/insights\/wp-content\/uploads\/2025\/03\/MF-footerbanner-misplaced-figures.jpg\" alt=\"Manuscript formatting footer banner-misplaced figures can cost your publication\" width=\"855\" height=\"228\" srcset=\"https:\/\/www.editage.com\/insights\/wp-content\/uploads\/2025\/03\/MF-footerbanner-misplaced-figures.jpg 855w, https:\/\/www.editage.com\/insights\/wp-content\/uploads\/2025\/03\/MF-footerbanner-misplaced-figures-300x80.jpg 300w, https:\/\/www.editage.com\/insights\/wp-content\/uploads\/2025\/03\/MF-footerbanner-misplaced-figures-768x205.jpg 768w, https:\/\/www.editage.com\/insights\/wp-content\/uploads\/2025\/03\/MF-footerbanner-misplaced-figures-850x228.jpg 850w\" sizes=\"(max-width: 855px) 100vw, 855px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you talk to researchers who have successfully published their work in high-impact journals, more and more of them have used AI. AI can be a very useful tool for various stages in the publication journey such as: helping with literature searches, summarizing articles, writing an article outline or draft, and even in preparing figures! [&hellip;]<\/p>\n","protected":false},"author":2830,"featured_media":37501,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[1,2427],"tags":[2924,1035,2611],"new_categories":[],"new_tags":[],"series":[],"class_list":["post-37480","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-editage-insights-category","category-style-format","tag-ai-in-academic-writing","tag-formatting","tag-manuscript-formatting"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How Does Formatting Matter in the Age of AI? | Editage Insights<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.editage.com\/insights\/how-does-formatting-matter-in-the-age-of-ai\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Does Formatting Matter in the Age of AI? | Editage Insights\" \/>\n<meta property=\"og:description\" content=\"When you talk to researchers who have successfully published their work in high-impact journals, more and more of them have used AI. AI can be a very useful tool for various stages in the publication journey such as: helping with literature searches, summarizing articles, writing an article outline or draft, and even in preparing figures! 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AI can be a very useful tool for various stages in the publication journey such as: helping with literature searches, summarizing articles, writing an article outline or draft, and even in preparing figures! 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