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Q&A: Is it acceptable to make a conference presentation before my manuscript is published?

I submitted a manuscript to an international journal and it is currently under review. In the meantime I have planning to present at an international conference to be held in February 2018. For this conference, the 700 - 1000 words’ extended abstract is to be shown in the proceedings. The content of the presentation will be a part of the paper instead of the whole paper. As I said my paper is under review and is not yet accepted, and the initial result is to be informed within December 2017. If my paper is luckily accepted within this December, the actual publication in the journal would be after February 2018. Do you find any problem in this situation?

5 Answers

In most fields, it is an acceptable practice to present published research papers at a conference. However, when presenting a work that has already been published or accepted, there might be some restrictions on how you can reuse the material that has been published/accepted.

For instance, you may need to provide citations when including figures from the paper in your presentation, as well as citing any text that is taken directly from what has been published. For many journals, however, you may do so without asking prior permission, so long as you include the appropriate citations.

If your paper is accepted by the journal, you can write to the journal editor and inform him/her that you are presenting the findings at the conference. Mention that you are presenting only part of the study and not the content in its entirety.

Typically, the journal article should contain at least 30% original material that has not been presented before. The journal might impose some restrictions on how you can present the study at the conference. For instance, you may need to provide citations when including figures from the paper in your presentation, as well as citing any text that is taken directly from what has been published.

Also, ask the journal editor if it is okay to publish the abstract in the conference proceedings. If the journal editor does not agree to it, you can inform the conference organizers that your paper on the same topic has already been accepted by a journal and hence you would not want to include the abstract in the conference proceedings. 

You should also check the conference guidelines and and see if they have any specific requirements with regard to presenting an accepted or published paper. 

Recommended reading:

In most fields, it is an acceptable practice to present published research papers at a conference. However, when presenting a work that has already been published or accepted, there might be some restrictions on how you can reuse the material that has been published/accepted.

For instance, you may need to provide citations when including figures from the paper in your presentation, as well as citing any text that is taken directly from what has been published. For many journals, however, you may do so without asking prior permission, so long as you include the appropriate citations.

If your paper is accepted by the journal, you can write to the journal editor and inform him/her that you are presenting the findings at the conference. Mention that you are presenting only part of the study and not the content in its entirety.

Typically, the journal article should contain at least 30% original material that has not been presented before. The journal might impose some restrictions on how you can present the study at the conference. For instance, you may need to provide citations when including figures from the paper in your presentation, as well as citing any text that is taken directly from what has been published.

Also, ask the journal editor if it is okay to publish the abstract in the conference proceedings. If the journal editor does not agree to it, you can inform the conference organizers that your paper on the same topic has already been accepted by a journal and hence you would not want to include the abstract in the conference proceedings. 

You should also check the conference guidelines and and see if they have any specific requirements with regard to presenting an accepted or published paper. 

Recommended reading:

Usually, when you present your work in a conference, it shows the work in progress, i.e., one part of the work that is preliminary & usually unpublished. If this is published as a part of conference proceedings, it is advisable to mention this while submitting to a journal. But, the research article submitted to the journal should have a much more exhaustive data and it is also better to change the title of the article. If the paper is already published in the journal, you could contact the journal editor and ask the permission to re-use the figures/data. It is also a good idea to cite the published article in the conference presentation. You could contact the conference organizers in case your paper gets published and let them know of this. The Abstract that you send to the conference might or might not be published in the conference proceedings keeping in view the guidelines of the conference; it will be at the discretion of the organizers.
The status “archived” means that the manuscript is no longer pending any decision and has been included in the journal database. Since you have mentioned that your manuscript is already accepted, it does not require any action from the editorial team. It is now stored in the journal database and can be accessed by the readers of this journal or all readers if it has been published as an open access article.
It is common to present unpublished research at scientific conferences. You can also add a disclaimer that the work you are presenting is unpublished. You would also notice a lot of other participants presenting unpublished research. This is because conferences provide a forum to present latest studies that might include preliminary results or proposals. It is usually advisable that the data in your manuscript is more extensive than that presented at the conference. You can also mention in the journal submission system that the manuscript has been presented at a conference prior to submission. So presenting unpublished data at a conference should not be a problem.


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