Scientific communication: Using "Dear Mr." or "Dear Ms." in letters

Scientific communication: Using "Dear Mr." or "Dear Ms." in letters

Being an academician involves a great deal of scientific communication, inlcuding writing cover letters or writing formal e-mails. In writing to academics and scientists, perhaps the solution is simple enough: use Dear Dr Tanaka or Dr Smith or whatever surname or family name your correspondent has—if he or she has a doctorate degree, you have used the correct form of address; if not, the person is unlikely to mind.

However, a common convention in addressing individuals when you do not know whether you are writing to a woman or a man is to use both the first name and the last name or the surname, without using a title, as in Dear Pat McNees or Hello Lesley Smith. However, this form might not be acceptable with initials instead of the first name; Dear A J Cronin, for example, might sound odd. 

If you are writing to people when you do not even know their names, let alone their gender, it is acceptable to address the letter to a job title or designation, as in Dear Manager or Dear Editor or Dear President as the case may be, so long as you know the correct designation. Incidentally, it is customary in the US to end the salutation with a colon in formal correspondence (as in Dear Dr Smith:), whereas in the UK, a comma is more common (as in Dear Dr Smith,).


You're looking to give wings to your academic career and publication journey. We like that!

Why don't we give you complete access! Create a free account and get unlimited access to all resources & a vibrant researcher community.

One click sign-in with your social accounts

551 visitors saw this today and 478 signed up.

Found this useful?

If so, share it with your fellow researchers

This content belongs to the Manuscript Writing Stage

Translate your research into a publication-worthy manuscript by understanding the nuances of academic writing. Subscribe and get curated reads that will help you write an excellent manuscript.