Q: Can the affiliation be updated for a published paper?

Detailed Question -

My paper was edited by Editage and has now been published. However, the affiliation was missed. How can I contact the editor to fix it, or can I send a notice for this? If so, how do I draft the notice?

1 Answer to this question

Firstly, congrats on getting published – and happy to know that we had a part to play in it. :-) However, unfortunate to know that the affiliation was missed, even more so if this was a single-author paper. (It is equally unfortunate if this was a multi-author paper, and either yours or someone else’s affiliation was missed.)

The thing is, affiliation typically needs to be provided/included at the time of submitting the paper, and there are multiple opportunities through the life-cycle of the paper to update or include the affiliation, right up to proofing. After publishing, it’s usually not easy to update the affiliation. At the most, the editor could share information of your affiliation with whoever tries to contact you about the paper. So, you can go ahead and share your affiliation with the editor. They may include it (if their system allows/is easy to do and especially if the miss was on their part) or simply save it for later sharing/reference.

For writing to the editor, you may find this resource useful: A practical handbook of templates for communicating with the journal

For more information on affiliation changes, you may refer to these resources:

And finally, to prevent such misses for future manuscripts, you may keep this submission checklist handy: The importance of manuscript submission readiness checks (with a downloadable checklist)

Hope that helps. Again, congrats on being published!